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How to Print Professional ID Badges In-House with an ID Card Printer (and Cut Costs)

If your business, school, gym, or event relies on ID cards, chances are you’ve either outsourced your printing or are considering ways to improve your current process. What if you could print professional-quality ID cards in-house faster, cheaper, and exactly the way you want?

In this post, we’ll show you how in-house ID card printing can save you money, give you more control, and help you create high-quality ID badges whenever you need them.

Why Print ID Cards In-House?

1. Save Money Over Time

Outsourcing ID card printing can add up quickly. From design fees to shipping costs, the price per card can be significantly higher than printing them yourself.

With a quality ID card printer, most organisations break even in the first year, especially if you print in small batches or frequently need new ID badges.

💡 Tip: Buying consumables like ribbons and blank cards in bulk helps cut costs even further.


2. Quick and Convenient

When you print ID cards in-house, you’re no longer at the mercy of shipping delays or order minimums. Need to replace a lost ID badge? Create a temporary ID card for a visitor? Just print one instantly.

Perfect for:

  • Schools issuing new student or staff cards
  • Gyms registering new members
  • Event organisers printing name badges on-site


3. Professional Look, Total Control

Modern ID card printers produce high-resolution, edge-to-edge prints that rival commercial services. You also control every element:

  • Layout and design
  • Employee or member photos
  • Logo, text, and even encoding for access systems

Want double-sided cards? Security features? That’s easy with many entry-level and advanced printers.


4. Print What You Need, When You Need It

No more waiting days for a supplier to ship your ID cards. With your own printer:

  • Create one-off ID badges on demand
  • Update designs as your brand evolves
  • Issue cards in real time

 

What You Need to Start Printing ID Cards In-House

Setting up your own ID printing station is simple. Here's what you'll need:

  • ID Card Printer – Choose trusted brands like Magicard, Evolis, Zebra or Fargo
  • Card Design Software – We include free ID card design software with every printer
  • Blank ID Cards – Standard PVC or smart cards depending on your needs
  • Printer Ribbon – Colour or monochrome, depending on your design
  • ID Card Holders & Lanyards – For safe and visible badge display

Need it all in one go? We offer affordable ID card printer bundles that include everything you need to get started.


Don’t Forget the ID Card Holder

Once you’ve printed your professional ID badges, you'll want to keep them safe and accessible. A durable ID card holder protects the card and makes it easy to wear or display, especially in workplaces, schools, and events.

We stock eco-friendly ID card holders and lanyards in a variety of colours to match your branding.


Ideal for:

  • 📌 Small-to-medium businesses
  • 📌 Schools & universities
  • 📌 Gyms & sports clubs
  • 📌 Event planners & conferences
  • 📌 Security teams managing access

If your organisation frequently issues or replaces ID cards, in-house printing is a smart investment.


Final Thoughts

In-house ID card printing is no longer just for big companies. With affordable, easy-to-use ID card printers, even small organisations can create high-quality ID badges while cutting costs and improving turnaround time.

Explore our full range of ID card printers, ID card holders, and accessories at idprinters.co.uk, or contact us for expert advice on the best setup for your needs.

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